Funding Awarded – Now What?

The allocation is typically posted to the organization’s FAC account by 5 p.m. on the Friday following the FAC committee meeting and Senate approval. The President or Treasurer should view the allocation for any changes made by the FAC. The FAC account is located in the mySOURCE portal on the RSOs Finance page.

It is the responsibility of the President or Treasurer to follow the FAC process from start to finish to ensure funds are utilized.

The student organization may choose to make a purchase and seek reimbursement or utilize the UA Procurement System to make purchases through the FAC Advisor. Only FAC approved expenses are eligible for purchase or reimbursement.

A Purchase Request must be submitted online to access the allocated funding.

• UA Procurement of Approved Expenses – email Cassie Yeager at fac@ua.edu to inquire about the usage of this method of payment. Additional paperwork may be required based on UA spending policies. Guest speakers/bands and certain events/rentals require contracts/agreements (only UA officials may sign contracts/agreements). Please contact the FAC advisor to complete this paperwork at lease four weeks prior to the event.
• Reimbursement of RSO incurred expenses – a completed Reimbursement Packet must be submitted to the FAC Advisor. The reimbursement process generally takes two to three weeks. A direct deposit payment is issued to the RSO; funds are deposited directly into the RSO’s bank account.

FAC reimbursement requests must be submitted in electronic format via mySource. For detailed instructions on how to complete the reimbursement packet, review the “Reimbursement” instructions on the Funding Guidelines page.

Allocated funds must be claimed within 60 days of allocation. Any funds remaining after this deadline are returned to the FAC budget for re-allocation. It is the responsibility of the organization President or Treasurer to take appropriate actions to claim the funding in a timely manner.

For travel funding, an FAC Travel Release form must be completed electronically by each traveler prior to the funding request deadline for President and Advisor approval. If your organization has an application or formal selection process that would prevent your organization from meeting this deadline, please reach out to the FAC advisor prior to the deadline to discuss alternative options.

Access the Travel Release Form page and submit the appropriate document (19+ years of age or under the age of 19) to route it electronically to the FAC Advisor.

No. Funds may only be used for the purpose allocated. If your event or trip is cancelled, the funding will revert back to the FAC Budget pool for future allocations. Notify the FAC Advisor as soon as possible regarding cancelations. To seek funding for other expenses, submit another Funding Request and complete the FAC process again.

Email the FAC Advisor, Cassie Yeager, at fac@ua.edu with any questions you may have. If you would like to discuss your questions in person, request an appointment. Indicate in your email a time that would best fit your schedule. Your appointment time will be confirmed by return email.

The FAC office is located at 1040 Robert E. Witt Student Activity Center. You may also call 205-348-4536 to speak with the FAC Advisor.